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Leading the Session: design
If you have prepared sufficiently, the actual session will be simple to lead. Still, you may have to work at the following tasks.
• Manage the time. You have decided in advance how much time you will
allot to each activity. Let the group(s) know at the beginning of each
activity so that they can pace themselves. (For example, you have twenty
minutes for this exercise, which means five minutes per person or task.)
Remind them at the five-minute mark of time left.design
• Direct each group to choose a timekeeper, recorder, or another taskmaster
who will keep them on target.design
• During small-group work, walk around from group to group to check
on time issues, answer questions, and monitor key points that arise for
later large group discussion.
• Don’t second-guess yourself. Remember that people get better with
practice. If you’re well prepared, the workshop participants will
remember the activities and instruction you provided, and they won’t
dwell on your nervousness.design
After the Session
• Hand out evaluation sheets for feedback. • Pass out contact information via business cards • Remain around for those who may want personal time with you • Shortly after your presentation, review the evaluation sheets and comments.design PANEL DISCUSSIONS If you have been asked to participate in a panel discussion, your hosts already value your expertise (or appreciate your availability). Still, you’ll improve your impact and enhance your image if you consider these questions before and focus your attention during the discussion. Prior to the Session These questions will guide your preparations: What Don’t You Know About the Discussion Topic? Are there key issues that you need to consider before you step onto the stage? Are there statistics you would be better off knowing? • If you need to think about key issues, set aside time to work out your opinions and reinforce your thinking in writing.design • Do research on the Internet and in current journals and papers to see what others are saying and get a broader view of the issues.design • If you realize that knowing current statistics will make your contributions stronger and more valuable, plan for research time to obtain the numbers. Be sure to write down your sources and the dates of publication. (See chapter 4 on page 35 for research strategies and tips.) Are There Special Points You Want to Contribute? • Think this through on paper beforehand. • Use note cards or a bulleted sheet to refer to during the panel discussion. There’s no need to pretend that you can remember all of your research and thoughts; some of our favorite speakers refer quite publicly to their research and notes. Who Are Your Copanelists and Do You Have an Allotted Amount of Time? • If you know some or all of your panelists and like them, you’re in luck. You might be able to co-create your remarks.design • Find out about time limits beforehand and practice to stay within them. Where Will You Be in Order of Presenting? • If you’re scheduled for the beginning or even the middle, you’ll have the opportunity to speak more broadly.design • If you’re towards or at the end, you should prepare more remarks than you’ll need so as not to repeat what was already discussed.design During the Panel Discussion • Refer to your notes so that you say what you intended to say. • Listen carefully to the others so you can stay flexible. When somebody before you scoops your point, edit your notes so you won’t repeat. Jot down what others refer to that you could elaborate on; this could open up new ground for you to cover.design